Developing a Company Security Policy

Resources generally differ depending upon the industry in which a business operates. Some have certain raw materials, like platinum or selenium, that define how much they can produce and what they’re capable of. Others focus more on intangible forces, such as the reputation they’ve acquired or the relationships they maintain with their customers. However, the modern business world is increasingly emphasizing a universal resource – information.As recently as ten years ago, most companies that weren’t national corporations couldn’t afford to accumulate massive stores of data. Besides the fact this sort of resource wasn’t exactly cheap to save, there weren’t really tools or mechanisms in place for making effective use of them. However, the rise of enterprise resource planning technology and other kinds of business software has given companies of any size access to all-powerful information.

Unfortunately, information is only all-powerful when it’s exclusive and accurate. That’s why it’s troubling to realize, according to a Fellowe’s workplace data security report, only 62 percent of enterprises have a data security policy in place. In addition to opening the door to legal troubles and lawsuits, this devalues all of the hard work that staff members have put into enterprise resource planning records. Here are some obvious and simple changes companies can make to ensure their informational supplies don’t spoil or leak.

  • Computer locking. Most devices can be modified to require passwords to access. This is the simplest form of security and makes sure that only qualified staff members have access to important information. There isn’t necessarily a danger personnel will intentionally leak data. However, it is possible for a worker to inadvertently share or release figures or reports that weren’t meant for wider distribution.
  • Paper control. Most companies that have begun using enterprise resource planning and other business software solutions are probably on their way to becoming paperless organizations if they haven’t gotten to that point already. However, it can be convenient to have paper versions of some documents from time to time. Carefully restrict how printing is accomplished and what should be done with paper records. Shredders and password-protected printers are useful for this.
  • Firewalls. There are two kinds of online security threats companies should be wary of – indiscriminate damage caused by viruses and intentional theft by malicious users. Both of these forces can be easily thwarted using a reliable firewall, but many companies don’t take this simple and efficient step. Be sure to discuss firewall installation with your software vendor when you’re implementing suite of applications in your software.

If you’d like information on paperless document management solutions contact us about solutions that integrate directly with your ERP system.

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