June 2010 Newsletter

Introduce your organization to Employee Self-Service – you’ll be glad you did.

Sage Abra ESS can help streamline common HR processes and empower all your employees like never before. This online solution will help you establish self-service portals that enable employees and managers to access the information they need, when they need it.

With Abra ESS you can enable employees to view and edit their own data, including W-4 changes, review paystubs, and time-off requests. Additionally you can allow managers to approve requests and review information about their employees, publish company news and policies quickly and easily, and reduce the administrative burden and paperwork for the HR department.

Abra Suite V9 is scheduled for release in April and for a limited time it will be offered for a substantially lower price.  Find out more about this special offer for Sage Abra ESS by calling our office today.

Visit www.sageabraess1000.com to learn more and sign up for a live Webcast.  The next webcast is March 24th and more will be scheduled in April.   For additional Sage Abra resources visit

BizExcelerator tops the list to replace FRx

As you’ve probably heard, FRx will no longer be supported in 2011, but there is nothing to fear as BizExcelerator is here.

BizNet’s BizExcelerator for MAS 90/200/500 is very different from other reporting solutions. The BizExcelerator is a pre-integrated, Excel-based financial tool that enables real-time reporting/analysis.  This comprehensive solution removes the reporting guru road blocks and provides multi-dimensional analysis at a fraction of the cost of traditional reporting BI packages. Some of the key features of the BizNet BizExcelerator:

  • Full Excel Integration with MAS 90/200/500
  • Installs in minutes – (No implementation costs)
  • Requires minimal training (30 minutes or less, usually done via the web)
  • Convert existing spreadsheets into live integrated reports – (The numbers always tie)
  • Full MAS 90/200/500 Pivot Table Integration
  • Drill down to Journal Entry and Transaction level
  • Drill down to Accounts Payable details

BizExcelerator offers a cost-effective, powerful alternative to standard reporting solutions that result in higher user acceptance, faster reporting cycles and increased business intelligence throughout the organization.  To learn more about how this powerful tool works, join us for a FREE webinar

Wednesday, April 14th at 10:00am Eastern for Mas90/200
Wednesday, April 14th, at 2:00 p.m. Eastern for Mas500
Register at:  http://www.biznetsoftware.com/eblast/view0033/

Picture the Perfect Warehouse

Take a minute to imagine the perfect warehouse.  The shelves are immaculate and inventory is organized so that the items you sell the most are closest to the shipping area.  When a customer calls to ask if an item is in stock, you simply have to check in your Sage system to find out if it’s available.  Every shipment is perfect, physical counts only take a few hours and your receipt of goods entries take only minutes a day.  This warehouse could be yours.

As bar-coding technology becomes more affordable and easier to use, more and more small to medium-sized companies are using it to get their warehouses organized.  By implementing barcode technology you can automate warehouse transfers, physical counts, shipping and receiving.  What exactly does that mean for you?  It means that data entry (and the delays and errors that come along with it) is eliminated because every transaction is scanned and sent to MAS immediately.  It also means that every shipment is guaranteed accurate and you will never again receive an item that you did not order.  Physical counts happen 75% faster than they did with a manual system and the inventory quantities in MAS are trustworthy.

So how do you get started on the road to the perfect warehouse?  Simply follow these three easy steps:

  1. Evaluate your warehouse process with us. Talk about how inventory is moving through your warehouse and identify any bottlenecks or problem areas.  Include warehouse staff, data entry personnel and management to get a complete picture of your operations.
  2. Determine your implementation goals and strategy.  Most bar-coding implementations work best when done in a phased approach.  If physical counts are the biggest issue, use the handhelds for that process and then expand to other transactions after that one is mastered.  Rank each process in order of importance and set deadlines for when you would like each one fully implemented.
  3. Review hardware and software recommendations. We will provide software recommendations based on your project goals and suggest a handheld that will work well in your warehouse environment.  Once you have approved the solution set, all that’s left to do is implement!

To learn more about how bar-coding could get you closer to having the perfect warehouse, call us today.

Top Ten Reasons to Move up to 4.4

Move up to the latest release of Sage MAS 90 and 200 and work even more efficiently the way you want to using new features and enhancements focused on workflow and business processes. Sage MAS 90 and 200 4.4 incorporates many top customer-requested enhancements, along with the power of the Business Framework™ into four more modules.

Top ten reasons to upgrade to 4.4:

  • Convenient Upgrade Process – Built-in Parallel Migration minimizes downtime by allowing you to continue operating your business on your existing Sage MAS 90 or 200 system while your new 4.4 system is getting prepared and tested.
  1. Additional information to more efficiently identify specific accounts, items and handling requirements by using Expanded Customer and Items Numbers – You can choose to expand Customer and Item Numbers to 20 alphanumeric characters for Customer numbers, and 30 for Item numbers. The selection is made by company, so if you have multiple companies in your system, you can choose to expand some, and leave others at their current fields lengths.
  2. Simplify the process of applying Customizations that survive future upgrades – Additional Custom Office tools provides customization with or without user interaction (such as clicking a button) to optimize your system to work the way you want to. Using standard scripting, desired options such as changing the Sales Order Quote Expiration Date can automatically change according to the type of order or quote that is chosen. And, customizations designed using these tools, will survive future upgrades throughout most of your system.
  3. Streamline your inventory counts – Streamline workflows to enable more efficient physical counts, including the ability to see expected quantities in the system so only the variances require updating
  4. Easier access to information – use the new Business Desktop to get access to manuals, customer newsletter articles, training on SageU.com, and more
  5. eBusiness Web Services – available as a new module, provides powerful programming interface enables third party eBusiness integrations for Customer, Contact and Sales Order information
  6. Increased speed and accuracy of data collection with Bar Code enhancements. Including the ability to use radio frequency handhelds, user-defined field (UDF) information flows through to Bar Code, simple resolution of import error rejections, and more
  7. Simplify Standard Cost adjustments by automatically calculating and posting the General Ledger, and preserve the accuracy of your Inventory value on hand, and gives you an audit trail
  8. Over 30 usability enhancements — Personalized Report Preview Setting, Zero Cost Valuation, new Business Insights Explorer views, Batch Entry for Inventory and Purchase Order Transactions, and much, much more
  9. Additional new features coming every few months to add value through the year!

View the Free Anytime Learning class at http://sageu.com/mas90/ to learn more, or give us a call.

Credit Card Compliance: Are you at risk?

If your company accepts credit cards for payments, PCI compliance applies to you.
Regardless of size or industry, all companies that accept credit cards must adhere to the safeguards mandated by the Payment Card Industry Data Security Standard—referred to as the PCI DSS. While most companies are aware of PCI, many are unsure what it means for their businesses. As well, companies that use a third party for clearing and remittance often incorrectly assume that PCI compliance does not apply to them.

So, what are the risks of noncompliance? Beyond exposing your customers to fraud or identity theft, your business can be held responsible for the credit card company’s losses. In the event of a security breach or lack of PCI compliance, credit card institutions can assess your company higher credit card processing fees and levy fines of up to $500,000—or even bar your company from processing any credit card transactions at all. Keep in mind that this applies to all companies that accept payment by plastic—even if they don’t store any related data.

The PCI DSS is a multifaceted security standard that includes requirements for security management, policies, procedures, network architecture, software design and other critical protective measures. This comprehensive standard is intended to help organizations proactively protect customer account data. It is a group of principles and accompanying requirements, around which the specific elements of the DSS are organized:

Build and Maintain a Secure Network
Requirement 1: Install and maintain a firewall configuration to protect cardholder data
Requirement 2: Do not use vendor-supplied defaults for system passwords and other security parameters
Protect Cardholder Data
Requirement 3: Protect stored cardholder data
Requirement 4: Encrypt transmission of cardholder data across open, public networks
Maintain a Vulnerability Management Program
Requirement 5: Use and regularly update anti-virus software
Requirement 6: Develop and maintain secure systems and applications
Implement Strong Access Control Measures
Requirement 7: Restrict access to cardholder data by business need-to-know
Requirement 8: Assign a unique ID to each person with computer access
Requirement 9: Restrict physical access to cardholder data
Regularly Monitor and Test Networks
Requirement 10: Track and monitor all access to network resources and cardholder data
Requirement 11: Regularly test security systems and processes
Maintain an Information Security Policy
Requirement 12: Maintain a policy that addresses information security

Acquirer audits, which can be carried out at any time, cover the 12 areas of mandatory compliance. The failure rate for PCI certification audits is high; according to recent research by VeriSign in “Lessons Learned: Top Reasons for PCI Audit Failures and How to Avoid Them,” fewer than 30 percent of companies pass these examinations on the first try.

To learn more and even take a self-assessment questionnaire to evaluate your risk visit: www.pcisecuritystandards.org.
Other helpful PCI resources include:

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